It is important to be able to monitor the employees’ attendance accurately as most employees are paid based on the number of hours that they worked. Therefore, most companies use a time and attendance monitoring system to track the employees’ working hours. However, when choosing the type of attendance monitoring system, different companies have different considerations. So what are the different types of attendance monitoring system that companies can consider?
Bundy clock is the traditional way of monitoring an employee’s attendance. Before the rise of other more efficient time and attendance system, the bundy clock is the most widely used device to monitor the employee’s working hours. Every employee has his or her time card or punch card which they will slot into the bundy clock. The bundy clock will then print the current date and time onto the time card which will be used to compute the employee’s working hours for the day. So the employee needs to punch in when he reports to work and punch out when he leaves the office. This is the cheapest attendance monitoring system among all.
Biometric Attendance System
In replacement of the bundy clock is the biometric attendance system. The biometric attendance system uses unique individual biological traits as the employee ID to identify the person and record the attendance. The most common form of biometric attendance system is the fingerprint attendance system.
First, employees will register their fingerprint pattern in the system using the fingerprint scanner. Thereafter, employees will be able to time in and time out by scanning their fingerprint. Most of the biometric attendance systems can be integrated with the company’s payroll system. If not, companies can export the data to process the payroll, usually in .csv or .txt format.
Application based Attendance System
Application based attendance system is another type of attendance monitoring system that is gaining popularity for office based jobs. It is a software that can capture the time that the employee login and logout. Some of these softwares also captures the activity of the user after logging in. This not only allows the companies to monitor the employees’ attendance but also their efficiency in doing the job. Therefore, application based attendance system is often used for freelance jobs.
Web based Attendance System
Web-based attendance system is usually part of a cloud-based payroll system. Each employee is given an account to log into the system. There will be a timestamp when the employee logs in and out of the system which is used to count the number of working hours. The working hours will then be used to compute the employee’s salary for the day. Most of the web based attendance system allow the companies to restrict the logging into the system to a range of IP (Internet Protocol) Address. This is to prevent employees from logging into the system while being absent from work.
Mobile Application Attendance System
With every employee owning at least 1 mobile device, what can be more convenient than having a mobile application attendance system? Companies just need to setup the employee ID and the application is good to go. The mobile application attendance system is easy to set up and easy to implement. Furthermore, some of the payroll systems already have their own mobile attendance application. However, for those standalone mobile attendance applications, most of them have limited settings and may not be suitable for all companies.
Contactless Smart Card Attendance System
Contactless smart card attendance system is more commonly used in companies with hundreds or thousands of employees. Each employee is issued with a contactless smart card which stores some information about the employee. The employee will scan the card over a reader which reads the information and transmit the information with a timestamp to the system. The same contactless smart card can also be used as an access control measure to grant the user access to a building, room or device.